About the Museum

The Exhibition Coordinator will coordinate the implementation of all exhibitions presented at the museum. This position reports to the Chief Curator.

Responsibilities

• Oversee a master calendar and timetable for all phases of exhibition planning and implementation.
• Provide exhibition checklists, exhibition descriptions, credit lines, ACM Web-page information, photographs, and any other requested material to public relations, development, library, education, publications, merchandising, and curatorial staff.
• Work with registrar to review facility reports for potential participating museums.
• In concert with curators, prepare and/or oversee exhibition checklists, proof and maintain accuracy of data; acquire images and maintain workflow as checklists are used for a variety of internal and external needs.
• Serve as exhibition liaison to other staff. Oversee an intranet communication distribution system to accurately answer exhibition queries from all museum departments.
• In conjunction with registrar and job manager, coordinate loans for exhibitions, write loan request letters, maintain current checklist for loan status, follow-through with loan negotiations, courier requests, conservation requests, etc.; produce final thank-you letters for end of loan period (with press materials); maintain image binder.
• Serve as museum contact with organizing institution for “packaged” exhibitions presented at the museum; facilitate contract review with appropriate museum staff.
• Assemble and send exhibition proposals to museums and manage related correspondence. Ensure that contact requirements are met; maintain documentation.
• For exhibitions organized by guest curators, serve as museum liaison with guest curators and artists; establish scope of responsibilities, set timetables, and negotiate terms of agreement. Ensure that agreement requirements are met; maintain documentation for files.
• Oversee the development of tour itineraries for museum-organized traveling exhibitions. Negotiate dates and develop contract specifications for tour participants using museum guidelines. Ensure that contract requirements are met; maintain documentation.
• Participate in the budgeting process for all museum exhibitions.
• Answer queries for information on museum exhibition offerings.
• Other duties as requested.
• Maintain confidentiality of all museum proprietary information.

Qualifications

• Degree in museum studies or related field; minimum two years art exhibition project administration experience required.
• Skilled in preparing exhibition checklists, knowledge of registration and loan practices, and legal aspects of contracts required.
• Proven ability to manage multiple projects concurrently.
• Knowledge of collection management practices and accepted standards for collection care and conservation.
• Excellent organizational, communications, computer, and proofreading skills.
• Negotiation skills; solid team player.
• Proficient with MS Office Word, Excel and Access; ability to apply current technologies to aid in the management of collection services and exhibitions, to include collection database, digitization, computer-aided design software, digital photography, and project management software highly desirable.
• Experience with EMU collections management software desirable.
• Knowledge of foreign languages helpful.

Salary and benefits competitive. The application deadline is December 15, 2009. Please submit letter of interest, curriculum vitae, references and a list of publications to Human Resources Manager, Amon Carter Museum, 3501 Camp Bowie Blvd., Fort Worth, TX 76107. Fax 817.665.4315 or e-mail human [dot] resources [at] cartermuseum [dot] org. EEOC.