About the Museum

Under the supervision of the Facilities Manager, the Assistant Facilities Manager is responsible for the Facilities department staff, operations, and daily functions. Primary responsibilities include ensuring the museum’s public spaces, equipment, offices/rooms, and systems (mechanical, plumbing, lighting, HVAC, Central Plant, etc.) are maintained, cleaned, repaired, and serviced in accordance with museum standards and requirements. Provide department oversight in the Facilities Manager’s absence.

Responsibilities

• Support the Facilities Manager with day-to-day operations of the museum and off-site facility including janitorial, engineering, and general maintenance.
• Support the implementation and management of all maintenance programs relating to the interior and exterior conditions and appearance of the museum facilities; respond promptly to requests for building maintenance, repairs, cleaning needs, etc.
• Schedule and supervise Facilities Assistants and Facilities Technicians to maintain the interior and exterior museum and off-site facility; assist with hiring personnel as needed. Ensure daily, periodic, and preventative cleaning and maintenance schedule is followed. Assist with cleaning and maintenance duties.
• Supervise departmental contract personnel, repairmen and vendors. Be thoroughly familiar with vendor agreements and other building/facility contracts and all requirements contained therein. Help monitor vendor compliance with insurance and safety requirements.
• Proactively inspect the museum and off-site facility, systems (mechanical, plumbing, lighting, HVAC, Central Plant, etc.) rooms, common areas, etc. and report findings or issues to the Facilities Manager and Chief Engineer.
• Oversee grounds, building exterior, and parking lot maintenance.
• Help compile information needed to ensure site-specific documentation and reports are completed accurately and on time (i.e. Local Code Compliance Log, Elevator Logs, Janitorial Log, Purchase Order Log, Vendor Certificates of Insurance, As-built Drawings, Paid Invoices File, General Files, Contract Files, Annual Property Conditions and Year-end Performance Report) and other reports and documentation as required.
• Monitor the museum’s work-order software and events software daily for maintenance, program, and cleaning requests. Function as the primary point of contact for facility work orders generated by museum staff. Schedule Facilities Assistants and/or Facilities Technicians to execute work; check progress of work and satisfactory completion.
• Train Facilities personnel in proper cleaning methods, use of chemicals on various surfaces, and maintaining uniform standards with a customer service focus. Document staff training and performance; resolve counseling/personnel issues following museum policy.
• Oversee inventories of paper goods, cleaning supplies; order tools, equipment following approved purchasing guidelines; maintain approved products and chemicals and insure proper storage; coordinate approval of new products and chemicals with Facilities Manager and Conservation staff.
• Help prepare budgets, financial reports (monthly and quarterly), contracts, expenditure reports, and purchase orders as directed; assist in providing information and reports necessary for the development of capital budgets for the facility.
• Contribute toward a five-year plan of maintenance, facility improvement, and cost reduction initiatives. Help collect, analyze, and prepare reports of such statistical data as may be required to provide accurate and current assessment of facility management objectives.

Qualifications

• High school degree required; college education preferred.
• Experience in maintenance, construction, engineering and all facets of property operation, building management, and building systems (mechanical, plumbing, lighting, HVAC, Central Plant) preferred.
• Working knowledge of industry standards and practices for EPA and Universal refrigerant, electrician, and plumbing license trades preferred; licenses and certifications a plus.
• Experience cleaning commercial offices, restrooms, kitchens, and facilities with emphasis on fine woods, special surfaces, and granite floors.
• Ability to plan, organize and coordinate multiple projects and ability to read and understand construction specifications and blueprints is needed.
• Positive supervisory and training experience required.
• Excellent communication and organizational skills; strict attention to detail.
• Strong literacy with MS Office, Outlook, event and personnel scheduling software; ability to prioritize projects and anticipate problems and needs.
• Experience managing budgets and organizing project files.
• Ability to follow museum policies; purchasing, security and safety regulations; strong customer service skills required. Ability to work productively with personnel, patrons, and vendors.
• Coordinate cleaning and repair work with outside contractors; accompany and supervise contractors working in and outside the building. Coordinate special cleaning and repair projects.
• Produce departmental correspondence including check requests, purchase orders, and work orders. Coordinate administrative paperwork; verify weekly staff time sheets; approve and submit vacation paperwork.
• Experience preparing and managing budgets.
• Position requires some evening and weekend work; must be available to work to maintain operations as needed.
• Satisfactory completion of post-offer physical, drug and background screens. Ability to move items weighing 20 to 40 pounds; valid driver’s license required.

Salary and benefits competitive. Application deadline is February 21 or until the position is filled. Please submit letter of interest, resume, references, and copies of pertinent certifications to Human Resources Manager, Amon Carter Museum, 3501 Camp Bowie Blvd., Fort Worth, TX 76107. Fax 817.665.4315 or e-mail human [dot] resources [at] cartermuseum [dot] org. EEOC.